Bentley Miniature Railway in the grounds of Bentley

Charter Bookings

Planning a party?? visiting the wildfowl?? why not round off the day by chartering the railway.

Bentley Miniature Railway can provide a Charter Service for School groups, Playgroups, Birthday parties and other organised groups who visit Bentley on our normal operating days and days when the railway is not operating. The Charter Service is usually available between 12 noon and 3pm, but times may be varied by agreement when placing a booking. All bookings should normally be made at least 3 weeks in advance of the visit, via our web site or by email. If this is not possible, bookings can be registered on site by filling in this Form in the presence of a senior member of Bentley Miniature Railway Ltd.

Costs:

Group booking riding on Bentley Miniature RailwayThe following is the 2015 scale of charges for our Charter Service:

  • Passenger numbers not exceeding 40 - Price £50
  • Passenger numbers 41- 60 - Price £75
  • Passenger numbers 61-100 - Price £120
  • Passenger numbers in excess of 100 POA

School Groups:
Reductions to the above for school groups apply. Please contact us for more information.

Please Note:

The rates above reflect the provision of adequately trained Staff and the operation of the Locomotives
and rolling stock for your Group’s use.

Your party will have unlimited use of the railway for the duration of their visit.

Where the party is made up primarily of children, the passenger numbers shown above ONLY refer to the number of children in the Party. We will not make any charge for teachers or other adults in the party. If, however, the party is made up primarily of adults, they will all be chargeable.

Cancellation - No charge will be levied if the booking is cancelled 24 hours or more prior to the charter. Any cancellation by the organisers within 24 hours will be invoiced for payment. Bentley Miniature Railway reserve the right to cancel a charter if there is heavy rain or for other operational or staffing difficulties. This is for safety reasons and the decision by our Duty Manager is final. However, if bad weather does not affect our safety systems and you still wish your group to travel then the charter may go ahead. If the charter is cancelled in these circumstances then no charges will be made.

Locomotives

Bentley Miniature Railway operates Battery Electric, Petrol and Steam Locomotives. For groups with passenger numbers below 40 we will normally provide a Battery-electric or Petrol-powered locomotive. Depending on the arrangements made for the group’s visit to the Railway, for numbers above 40 we may provide a Battery-electric or Petrol-powered locomotive or a Steam Locomotive at our discretion. Please note that, although we will always try and meet an organiser’s wishes, our locomotives are privately owned by individual members and it is therefore not possible to guarantee to provide any particular locomotive.

Safety

A Senior member of our Staff is appointed as Duty Manager whenever the railway is operating and they are responsible for all aspects of the day’s operation. They will make themselves known to the group organiser when they arrive at the railway, and any concerns should be discussed with them.

We take safety very seriously and ensure that our Locomotives and Rolling Stock are properly maintained and certified (where necessary) and that all Operating Rules are followed.

For safety, School groups and playgroups must provide one adult per carriage whilst children are being carried on the railway. We reserve the right to remove from our trains any passenger who, in the opinion of the Duty Manager, behaves in an unacceptable manner.

Teachers/organisers are encouraged to visit the railway on a normal operating day so that a Senior member of our Operations Staff can answer any questions they may have about the operation of the railway. Organisers of groups containing passengers who have limited mobility or other special needs are strongly advised to visit the railway before making a booking to ensure that they are satisfied our carriages are suitable for their group's special needs.

To Request a Charter

Please complete all of the fields on the form below:

Booking Form

 

We will contact you within 5 working days of receiving your email to discuss your arrangements.

Please ensure that you provide a contact telephone number so that we can contact you to discuss any points of concern.

Please Note

  • We are an entirely voluntary organisation and there may be occasions when we are unable to provide an adequate number of trained staff for the safe operation of the railway. On these rare occasions it will, regretfully, be necessary to decline a booking.

  • The fee is payable on the day of the visit please, by cheque (Payable to Bentley Miniature Railway Ltd) or in cash. A Receipt will be issued if requested.

  • For School Groups, where the group is made up primarily of children, the passenger numbers shown above ONLY refer to the number of children in the group. We will not normally make any charges for teachers or other adults in the group. However, if the group is made up predominantly of adults, all members of the party will be included when calculating the charges.

  • Cancellations - No charge will be levied if the booking is cancelled 24 hours or more prior to the charter. Any cancellation by the group within 24 hours will be invoiced for payment at the full cost. Bentley Miniature Railway reserves the right to cancel a charter booking if there is heavy rain or for other operational reasons. This is for safety, and the decision of our Duty Manager is final. If the charter is cancelled in circumstances such as these, then no charge will be made. However, if bad weather does not affect our safety systems and you still wish your group to travel then the charter may go ahead.

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